Personal Data Policy (for Job Applicants)
Collection, Use and Disclosure of Personal Data
1.1 DenseLight generally collect personal data that (a) the applicant knowingly and voluntarily provide in the course of or in connection with his/her job application with DenseLight, or via a third party who has been duly authorized by the applicant to disclose his/her personal data to DenseLight (the applicant “authorized representative”, which may include the job placement agent), after (i) you (or your authorized representative) have been notified of the purposes for which the data is collected, and (ii) you (or your authorized representative) have provided written consent to the collection and usage of your personal data for those purposes, or (b) collection and use of personal data without consent is permitted or required by the PDPA or other laws. DenseLight shall seek the applicant/employee consent before collecting any additional personal data and before using the applicant/employee personal data for a purpose which has not been notified to the applicant/employee (except where permitted or authorized by law).
1.2 If the person is a job applicant, his/her personal data will be collected and used by DenseLight for the following purposes and DenseLight may disclose his/her personal data to third parties where necessary for the following purposes:
(a) assessing and evaluating the applicant’s suitability for employment in any current or prospective position within the organization; and
(b) verifying the applicant’s identity and the accuracy of applicant’s personal details and other information provided.
1.3 For the job applicants, the personal data which DenseLight may collect includes:
(a) mailing address, telephone numbers, email address and other contact details;
(b) resume, educational qualifications, professional qualifications and certifications and employment references and
(c) employment and training history
Withdrawing Consent by Job Applicants
2.1 The consent that the job applicant provides for the collection, use and disclosure of his/her personal data will remain valid until such time it is being withdrawn by the job applicant in writing. If you are a job applicant, you may withdraw consent and request DenseLight to stop using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via email to our Data Protection Officer or the Human Resource Manager.
2.3 Upon receipt of your written request to withdraw your consent, DenseLight may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process and effect your request within 30 days of receiving it.
2.4 Whilst we respect your decision to withdraw your consent, please note that depending on the nature and extent of your request, we may not be in a position to process your job application (as the case may be). We shall, in such circumstances, notify you before completing the processing of your request (as outlined above). Should you decide to cancel your withdrawal of consent, please inform us in writing in the manner described in the above clause.
2.5 Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is permitted or required under applicable laws.
Protection of Personal Data
3.1 To safeguard your personal data from unauthorized access, collection, use, disclosure, copying, modification, disposal or similar risks, DenseLight provide appropriate administrative, physical and technical measures such as up-to-date antivirus protection, access control to secure all storage and transmission of personal data and disclosing personal data both internally and to our authorized third party service providers and agents only on a need-to-know basis.
3.2 It should be noted, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, DenseLight strive to protect the security of the information and are constantly reviewing and enhancing DenseLight information security measures.
Accuracy of Personal Data
4.1 DenseLight generally rely on personal data provided by individual (or by the authorized representative). In order to ensure that the personal data is current, complete and accurate, an update of personal data is necessary by informing the Human Resource Department or the Data Protection Officer in writing or via email at the contact details provided below.
Retention of Personal Data
5.1 DenseLight may retain personal data for as long as it is necessary to fulfil the purposes for which they were collected, or as required or permitted by applicable laws.
5.2 DenseLight will cease to retain the personal data, or remove the means by which the data can be associated with the individual, as soon as it is reasonable to assume that such retention no longer serves the purposes for which the personal data were collected, and are no longer necessary for legal or business purposes.
Transfers of Personal Data Outside of Singapore
6.1 DenseLight generally do not transfer the personal data to countries outside of Singapore. However, if do so, DenseLight will obtain the consent of the person involve for the transfer to be made and will take steps to ensure that the personal data continues to receive a standard of protection that is at least comparable to that provided under the PDPA.
Data Protection Officer
7.1 If you have any enquiries or feedback on our personal data protection policies and procedures; or if you wish to make any request please contact the Data Protection Officer or the Human Resources Manager.
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